October event

This fundraiser will be held at a park, the name of it escapes me but once I get that tidbit I'll put it in. This park will be ours for the second or first Saturday in October. It will have fun games and crafts for kids and little booths where parents could come out and buy things for the fundraiser and what not. Sounds fun right? Well we have many things planned so I'll list the things we need to get done and some of the ideas and activities we want to have during the fundraiser.

Build a stage--- this is for a few speakers to come out periodically throughout the day either to thank people for coming, inform people about the event or the cause etc. Therefore, the task would be to get a stage built and get speakers, if anyone knows some important people or someone associated with the project in anyway try to get them to attend as a speaker. (We also need materials and a person who knows how to work power tools without sawing off a finger for our stage)

Games--- we'll also be making some of the games out of wood, if you have any games in mind that you find fun comment so we can brainstorm a few.
Arts and crafts--- face painting, egg dying (orange and black), pumpkin decorating, stuff like that, keep to brain storming for that as well.

Special effects and features: fog machine, decorations, music, bounce house, sliming, pie booth, prizes for games (glow sticks, colored hair spray, plastic toys, you know), program with the speakers and activities with a map of the park and stations on the back, lost and found area. Not all these things will be possible to accomplish for the event, but this is the brainstorming we did. Some of the things like sliming or pie booth, which would be fun but very messy, may not be feasible unless we find a creative way to make it safe and clean. At the next meeting, we'll divide these different items and tasks among the group so we can get it started.

Cut out boards for photos--- this is with the pictures with the faces cutout and people put their faces in the holes and take funny pictures. We need to brain storm something fun for a picture and get that started.
Tickets--- for the event would need to be sold way in advance as well as advertising such as flyers. (This probably does not have to be done so early in the game, but it's a major component of the event). So things needed to be printed are the tickets, flyers, and program schedule with the map on the back.

Advertising--- it would be good to meet with schools near the park, the location of this place has also escaped my memory. (I'll fill it in once I get this info too) Yes, so meeting with schools to get the word out about the event and perhaps get permission to sell tickets at a discounted price to the event. Also advertise the event in places young children and parents mill about, like libraries, grocery stores, etc. We'll even get posters up at our school once we become a club. And Juliana said she'll handle getting an ad in the newspaper.(this may be too early for advertising, but it's something to keep in mind)

Volunteers: Yes, I know you're thinking what a lot of work this is going to be. But let me just inform you that we will have help. Right now we have ten people in our group alone. However, in the next school year we will have much more as a club and we'll have other clubs such as the art club involved with some of the things they specialize in. (photography club will even be there to record the event for us and art club would be there to make the cutout board, the face painting, and all that jazz). So no pressure, we'll get it done.

Shirts: for the event we'll have matching shirts which we'll decorate so people would recognize the volunteers when we are there at the event. At each booth or station there will be the needed number of volunteers, (face painting booth, ticket selling booth, lost and found booth) you get the gist. Which gives you a slight idea of the large number of people we'll have to be recruited. Since making this event possible is a serious job, consider the people who can work hard and follow directions as possible volunteers.

Pledges: Okay someone asked if anyone in this project was involved in iWalk and I believe that we discussed getting the CAS members involved in iWalk to raise money for our project through pledges for the cause. Still, this is not actually decided yet.

Food--- Saving the best last. We need to contact venders so that we get these event goers some grub.

Okay, so this is all that we discussed, please ask questions about anything you are unsure about. If you can fill me in on the names of some of the things I missed or perhaps the information I may have gotten twisted, that would be greatly appreciate. I hope to get a meeting in this month soon, even though Melissa is not here right now to attend, just to get a date to some things like a car wash finalized if possible. Or we can wait until she gets back too, that's good, but we still need to talk about it. :)
Okay bye!
~~~CeLiNe~~~